There is a famous saying by Abraham Lincoln“Give me six hours to chop down a tree and I will spend the first four sharpening the axe“. This quote represents the value of planning and preparation. A correct planning can lead the project to the successful accomplishment. The project both academically and professionally is a very essential portion.
According to the Merriam-Webster dictionary, the project is defined as a specific plan or design whereas a project proposal is a detailed description of a series of activities aimed at solving a certain problem. In engineering or computer science education, Project plays a vital role in the students’ career. According to B.E. curriculum, in a 3rd year, they have to do the minor project whereas in 4th year they have to do the major project. Before starting the project, after forming a group and selecting a suitable project title they should be focused on writing the proposal. So there is an issue that how to write a better project proposal? In this post,the essential guidelines to write a better project proposal is described which may be helpful to the students of Bachelor’s degree in Engineering/Computer Science/Information Technology.
Cover Page consists of the institution’s name with address, project title, project members, concern department and a submitted date in a correct format.
Defining proper title is the difficult task. A title is the main thesis statement that overall reflects the own idea. It should be clear. For e.g. if developing Smart dress is a concept then “Design an efficient smart dress” can be a title. Whenever you write or define title it should be meaningful and logical.
- The background & problem statement;
- The project’s objectives;
- Key project activities; and
- The total project budget.
- Keywords: the words that represent your project
ii. Problem Statement
- To design and develop the keypad based input section and the RF-based transmitting section that take the order from the user and transmit the order.
- To design and develop the receiving section that receives the data and display in LCD in the kitchen of that restaurant.
- To design and develop an android application that takes the order from the user and also send a notification to the kitchen section.
- To develop the SQL based database that manages the data from an android application.
Note: Representing only specific objectives point wise is also fine.
Few Important Links:
For ECE projects following are the subsections of methodology:
- Block diagram of the proposed system
- Flowchart of the proposed system
- Development Model
- Flow Diagram/Project Workflow
Schedule (Gantt chart)
[University paper with two authors]
 R. Gowarishankar and M. F. Demirkol, “Adaptive M-QAM Modulation for MIMO Systems”, IEEE 2005, University of Hawaii at Manoa, Honolulu, USA, 2005
Gowrishankar, R., & Demirkol, M. F. (2005, April). Adaptive M-QAM modulation for MIMO systems. In Wireless Communications and Applied Computational Electromagnetics, 2005. IEEE/ACES International Conference on (pp. 66-69). IEEE.
[Proceeding of Conference]
 A. Svensson, “An Introduction to Adaptive QAM Modulation Schemes for Known and Predicted Channels”, Proceedings of the IEEE | Vol. 95, No. 12, December 2007
Svensson, A. (2007). An introduction to adaptive QAM modulation schemes for known and predicted channels. Proceedings of the IEEE, 95(12), 2322-2336.
 T. S. Rappaport, “Wireless Communications: Principles and Practice” Second Edition, Prentice Hall, 2003
Rappaport, T. S. (1996). Wireless communications: principles and practice (Vol. 2). New Jersey: prentice hall PTR.
[Website or Document from any electronic source]
Report format guidelines
Mistakes or Confusions to Students
- Not clear about tasks
- No proper flow of literature and citation
- Poor grammar
- No consistency
- Ignore the guidelines and report format
- Limited expertise and exposure
- Confused about task divisions
- Improper time management
Finally, let’s conclude with following Q&A representing contents for a better project proposal:
Also, Project’s Objectives should be “SMART”:
- Specific to avoid differing interpretations
- Measurable to monitor and evaluate progress (preferably numerical)
- Appropriate to the problems, goal, and organization
- Realistic achievable, yet challenging and meaningful
- Time-bound with a specific time for achieving them
And, here are the tips to be considered before writing a project proposal:
- Review past project proposals
- Review past project evaluation reports
- Organize groups
- Consult the field related individuals, journals, papers, websites, and books
- Select the topic based on the interests of a group focusing on time, budget and other hardware/software resources.
- & Read properly the proposal format guidelines set up by the department and strictly follow it.
- Developing apps only isn’t accepted
- Need a mathematical method or model
- Testing & validation is required i.e. comparing between the conventional system and your system
- Engineering needs the fact and evidence, so be realistic
- Think twice before writing